GRAY DISTANCE LO LLC, located at 455 CARLTON 5G, BROOKLYN, NY 11238, is responsible for the processing of personal data as described in this privacy statement.
GRAY DISTANCE LO LLC is strongly committed to protecting personal data of everyone in our community. This privacy statement explains how we collect, use, disclose and otherwise process personal data, and provides information on your individual rights, and how to exercise these individual rights.
Personal data we process
When you sign up for one of our services or complete a contact or registration form on our website, we may ask for personal information.
This includes personal data used for:
- Administrative purposes
- Recruitment purposes
- Communication about our services and or proposals
- Notifying you about changes to our services
- Contacting you when necessary to carry out our services
- Sending newsletters and other communications you have requested
- Execution and delivery of our services
We collect only the data necessary to deliver our services efficiently and responsibly, unless we have obtained your prior consent.
Below is an overview of the personal data we process:
- First and last name
- Phone number
- E-mail address
- Other data you actively provide, for example by filling in a registration form or requesting a phone call
- Information about your activity on our website based on cookie data and general statistics obtained via Piwik Pro
Contact forms
When personal data is submitted through a contact form, a designated GRAY DISTANCE LO employee is assigned to follow up with the individual. The personal data is then securely stored and managed within GRAY DISTANCE LO’s approved systems, Salesforce and Pardot.
Cookies
Upon visiting the website, users automatically receive a cookie notification. Through the site’s cookie management tool, users may choose to accept or decline the use of cookies at any time.
Minors Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children. If we learn that we have inadvertently collected personal information from a child without appropriate consent, we will take steps to delete such information as soon as possible.
Retention Period GRAY DISTANCE LO LLC retains personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law.
What rights you have over your data
- Being informed about how your personal data is used
- Accessing your personal data
- Correcting inaccurate or incomplete personal data
- Requesting data deletion; however, this does not include any data we are obliged to keep for administrative, legal, or security purposes.
- Restricting data processing under specific conditions
- Transferring your data to another provider (data portability)
- Objecting to data processing, including for direct marketing
- Withdrawing consent at any time, even if consent was previously given by you.
Data Security and Access Your personal data is stored on secure servers managed by GRAY DISTANCE LO or by trusted third-party providers acting on our behalf. The following parties may access your data:
- Internal teams, for the purpose of delivering our services
- Trusted service providers, such as cloud storage providers, who support our operations
- Legal authorities, but only when required by law or legal obligation
Please be assured that access to personal data is limited and granted only when necessary and all recipients are required to handle your data securely and in full compliance with the General Data Protection Regulation (GDPR).
Contact Us
If you have any questions regarding the information we may hold about you or if you wish to exercise your rights, you may contact: richardsimani@graydistance-lo.com
GRAY DISTANCE LO responds to individual privacy rights requests and complaints within one month of receipt. This period may be extended by up to two additional months for complex or multiple requests, in which case the individual will be informed of the delay and the reasons for it within the initial one-month period.
The Data Protection Officer, in collaboration with the company’s Legal and Contract Manager, reviews each request or complaint, verifies the individual’s identity, and ensures that an appropriate response is provided within the legally required timeframe. The individual will be informed of the outcome within a reasonable period, in accordance with applicable data protection laws.